RECORDS MANAGEMENT - Best Practices

Work With the Experts

At National Office Systems (NOS), we work with organizations to help them determine their records and information management needs by clearly understanding and documenting the records management vision for both electronic and paper records. We look at an organizations complete needs and requirements for the entire organization and we document the processes your organization uses, from document creation, records designation and throughout the record lifecycle.

There are compliance regulations and standards to be followed and understanding the rationale behind a standard can better enable organizations to implement best practices and then measure those standards against an organization's compliance objectives. For example, a legislative mandate like the public information act or HIPPA does not make an organization compliant, they simple support compliance controls. There is a wide variety of legislative mandates (HIPPA, Sarbanes Oxley, and Freedom of Information Act) that can impact a records management records management program.  Work with National Office Systems to deepen your understanding of the relevant compliance issues and help ensure your records management program supports your organization’s requirements.  At NOS, we will work with you to clearly define your requirements for procedures, processes, reporting, audits, security, retention, and disposition.  Implementing a records and information management initiative is more than simply installing technology.  It's about making sure the organization understands the changes in policy, practice, and function that accompany the new technology - as well as the rationale behind it.  Partner with NOS to define expectations, resolve erroneous assumptions and to navigate the unknown.  Our goal is to ensure a successful records management program. 

Create a Filing System That Fits Your Needs - In 4 Easy Steps!

Follow this process to design a filing system that will improve the productivity at your organization. The four steps to follow are choosing the appropriate folder that will hold all your documentation, design a suitable color-coded system to organize the folders, implement a on-demand label print software program for your immediate printing needs and use folder accessories if your records need more organization. These steps are not just for big businesses, it can also be used for smaller companies like doctors' offices, dentists, veterinarians and many other small businesses.

Following these simple steps can help create a more efficient record storage system and provide immediate productivity gains and return on investment.

Contact National Office Systems for an assessment of your records management needs by calling  1.800.840.6264 today.  begin_of_the_skype_highlighting              1.800.840.6264      end_of_the_skype_highlightingFor more information on records management or to schedule a complimentary records management assessment, fill out our request information page to have a NOS representative contact you.